Job Goal: Provide general clerical support to special education sites to ensure compliance with due process paperwork. Manage confidential student records and information in a timely manner under the direction of the special education administrator.
Performance Responsibilities include the following. Other duties may be assigned.
Maintains due process files – set up new student files, file private student paperwork, secure special education files, and organize files according to district procedures, shredding appropriate documents prior to transfer files. Ensure that all evaluation reports, information from outside sources, all meeting notices test protocols, etc. are filed chronologically in the due process file. Ensure consents to release/obtain information are completed and filed. At the end of the school year organize files to be sent to receiving schools for students transitioning to the next building.
Maintains database management systems for student information: maintain caseload lists, annual dates, 3-year existing data reviews, due process paperwork timelines, and teacher information as directed.
Schedules special education and 504 team meetings, including Individual Education Program (IEP) meetings for all case managers using Google calendar. Notify team members, arrange meeting locations, and send out meeting notices and calendar invitations.
Work with special education staff to process district paperwork such as SpEd forms for changes to IEP services, billing, and data collection.
General Office and other duties: photocopying, collating, word processing, faxing, creating forms, filing, ordering, organizing, answering the phone, taking messages, copying/mailing documents to other districts/schools/ agencies upon request and release, contacting previous schools for records, emailing communication, and mailing.
Attend meetings and training on special education processes and procedures as directed.