July 2021

Board Minutes

Lakeside Board of Education

Regular Meeting

July 12, 2021

Staff Development Room

5:30 P.M.

The meeting was called to order by the president. The following members were present: Ms. Green, Ms. Griffin, Mr. Livingston, Rev. McJoy, Mr. Mosley, Mrs. Thompson and Mr. Williams.

The minutes and financial reports for June 14, 2021 were approved as presented.

The board recognized Mrs. Joyce Vaught with a plaque for 75 years of service to public education and Mr. Theodore Brown with 45 years of service.

The superintendent discussed the Bid Opening Tabulation conducted on June 17, 2021 by Claylan Vaden with Lewis, Elliott, McMorran, Vaden, Ragsdale and Woodward, Inc. to replace HVAC units at Eudora Elementary to improve the air quality with Mev 13 filters. Naff Construction Company bidded on package Number 1 (General Trade) for $249,000; Mizell Heating and Air, Inc. bidded on package number 2 (Mechanical HVAC/Plumbing) for $817,500; Carrington Electric, Co., Inc. bidded on Package Number 3 (Electrical) for (131,262.00), H & F Electric, Inc., Magnolia, AR ($73,200), Master Technician and Mechanical, Crossett, AR ($203,329) and Mizell Heating and Air, Inc. bidded ($79.975). A motion was made by Rev. McJoy and seconded by Rev. Green to accept Naff Construction Company’s bid for $249,000 (package number 1 – General Trades); Mizell Heating and Air, Inc. (817,500) for Package number 2 (Mechanical-HVAC/Plumbing) and H & F Electric, Inc.’s bid ($73,200) for Package Number 3 (Electrical). The total cost of the HVAC Project (154 Tons) is $1,264,725.00 which equates to $8186 per ton. The Eudora Elementary School’s HVAC project received prior approval from the Arkansas Department of Education (DESE) on June 25, 2021 to use ESSER II funds to support this project. The motion carried.

A motion was made by Rev. Green and seconded by Ms. Griffin to purchase 13 interactive smart boards with installation using federal funds for $52,862.22 (TiPS/TAPS # 200105 and state contract #4600042025). The motion carried.

A motion was made by Mr. Livingston and seconded by Mr. Williams to approve Naff Construction Company, Inc. as the lowest bidder (Naff Construction bidded $34,500.00 and Carpenter Construction bidded $41,267.00) to build a new press box on the visitors side of the football complex. The motion carried.

The superintendent submitted a plan for board approval to give additional incentive pay to new recruitments and retention of certified, classified and open full-time substitute positions with ESS (Sub Teach) using ESSER II funding. This will be a one time additional incentive pay due to challenges faced from COVID-19 and continue to face this school year (2021-2022) based on information released from CDC and AHD on the Delta Variant. Therefore, I am recommending that a $2000 additional incentive pay be given to all full time certified new recruited staff and $3000 to all certified retention. $750 to newly recruited classified and $1500 to all classified staff retained. Incentive pay will be prorated based on hours contracted. Also, all full time substitutes with ESS (SubTeach) that fill paraprofessional slots in the district will be given $1500.00. Payments will be divided into two equal installments. The first payment will be given on December 20, 2021 and the second payment will be given on May 31, 2022. All employees must work to the end of each semester to receive the incentive pay. Additional pay incentive will not be prorated if an employee leaves before the end of the semester or school year. A motion was made by Rev. Green and seconded by Mr. Livingston to approve the additional incentive pay plan for recruitment and retention of staff in light of the pandemic. The motion carried.

A motion was made by Mr. Livingston and seconded by Rev. McJoy to approve the bids from Benchmark Education Company (Sole Source materials $237,870.15), Wilson Language Training Corp. (Sole Source $55,023.75) and SAVVAS ELA Materials (Sole Source $51,417.74) for K-12 schools to implement the Science of Reading based on the Arkansas Division of Elementary and Secondary Education required program review approval for components that are research based and instructional design that meet K-12 Science of Reading requirements. The district will use ESSER (ARP) III funds and other funds to support the purchase. The motion carried.

The president requested that the board go into executive session for the purpose of employment, appointment, promotion, discipline or resignation of personnel. After the discussion, the public was allowed to return. A motion was made by Rev. Green and seconded by Mr. William to accept the superintendent’s recommendation to hire Jennifer Armstrong as the New Stem Director and over see the GT Program (Stem Center is housed in the ALE building), approve the contract of Haley Bolton (High School Vocational Agri Teacher), Michael Moyer (High School Computer Science Teacher and Tech), and enter into a purchase service contract with Patricia Allen as a financial consultant for a rate of $75.00 per hour and .45 cent per mile for two days per work. Also, accept the retirement of Margaret Burns (High School Custodian). The motion carried.

There being no further business, the meeting adjourned at 7:10 P.M.